Law Firm Client Service

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A lesson I learned several years ago that has been invaluable to me is that of "identify, don’t compare." When you compare, you’re looking to match your situation exactly to that of someone else’s – and when we do that, we’re always going to come up different (and that can paralyze us).

But when we identify, we’re looking for those elements that run through a situation that are the same as ours – and this gives us the inspiration to keep moving forward, instead of giving up because we think we’ll never be the same. That lesson comes in handy when I’m sitting in a session like the Zappos one from the LMA Annual Conference.  Although it’s easy to try to compare Zappos to legal marketing and come up lacking because they’re a consumer-driven business, when I identify instead, I find many parallels which allow me to take the lessons that Graham was sharing with us and apply them to my own situation.Continue Reading Identify, Don’t Compare – Lessons from Zappos for the Legal Industry

We’re getting underway this evening with the ILN’s 24th Annual Meeting in Washington, DC. Tomorrow, as I do at all of our meetings, I will be presenting to our attorneys and I thought what better topic to discuss than that of client satisfaction? 

My presentation is based on the client panel from LMA’s Annual Conference this year, and you get the first look! Continue Reading The Client is in Charge – Are You Listening?

In my last post, we talked about the first part of the client panel session from the Legal Marketing Association’s Annual Meeting, with panelists Jeff Carr of FMC Technologies, Janet Dhillon of J.C. Penney and Ron Barger of the Archon Group. The second part of the session was equally as valuable as the first.

One of the interesting points that the panelists made during their comments was that they need their attorneys to elicit the real end game from them – they went as far as to suggest that attorneys should ask them directly “What does ‘winning’ mean to you?” Jeff said lawyers need to get their clients to be specific, because they often won’t volunteer that information.

He joked that business development is like a relationship – people don’t get better with time. They’re on their best behavior in the “marketing phase,” so attorneys need to get past that, and force their clients to be specific about the results that they want.

Continue Reading Change or Die? A General Counsel Panel – Part II

A few days ago, I offered my initial recap of the general counsel panel that we were treated to at this year’s Legal Marketing Association Annual Conference, focusing on some key quotes from the session. Now, let’s get into the meat of the panel, where even more value is to be found.

The one overriding thought I had (and I was not alone if you listened to the tweet stream) was that year after year, we’re hearing the same comments and advice from general counsel. What does that mean? It means that law firms STILL aren’t listening to what their clients really want. 

In the past, this has been manageable, because the economy was thriving and there was plenty of work to be going around. But now, as Jeff Carr of FMC Technologies warns:

There will be new business models that come into place. We’ll build them if you won’t. We don’t need YOU to survive. We need the [legal] industry to survive."

Continue Reading Change or Die? A General Counsel Panel – Part I

I’m back with another tip for Tuesday! 

Today’s tip is brought to you by a rather frustrating customer service experience I’m having, which is further impacted by social media.

The ILN normally gives a small gift to our delegates when they’re attending a conference, as a memento of the city that they’re visiting (we like to give them the warm fuzzies about our group!).  This morning, I’m attempting to order this memento for our next conference, and ran into the snag that they only allow you to order 15 of them.

It happens, so it’s not a big deal.

But here’s where it gets frustrating.  I first try to submit my request for assistance via their website. And I get an error telling me that the "page cannot be found." Okay…so did my request go through or not? I’m not sure.  

I next try to call them, but when I choose the option for customer service, I get an answering machine telling me that no one can help me right now.  They’re in New York, and it’s the middle of the work day, so what’s that about? Continue Reading Tip for Tuesday – Be Careful with Customer Service

I like to think that I have a good sense of humor and believe that there is room for friendliness in a professional relationship.  But I’ll admit to being surprised, and not in a good way, when after sending a thank you email to an events planner I’m working with, I got this response: "Always at your service, mylady[sic]."  I’ve only been conversing with this person for a couple of months, and we certainly are not at that level of friendliness (although, as a friend of mine pointed out, a comment like this really only would have been appropriate had I signed off on my email "Until the morrow, my lord."). 

But all joking aside, most of my Facebook friends agreed that this crossed the line.  It inspired Christine Pilch‘s post "Avoiding inappropriateness to safeguard your brand," where she makes this important point (see her full post for the second example): 

"Both of the above examples were likely innocent mistakes, however they illustrate how easy it is to damage your reputation by simply crossing a line. Your reputation is very closely intertwined with your brand, which is a reflection of your constituency’s perception of you. To illustrate my point, consider how BP’s reputation over the past 3-months has affected their brand.

Your brand is critical, so be careful to avoid any inappropriateness that could potentially damage it. Resist the temptation to be cute because it might not be perceived that way on the other end."

Continue Reading Uh Oh: My Email Was Misinterpreted. What Now?

In the legal industry, we know how important it is to keep our clients happy, to find ways to work with them that show them we understand their business and their pains.  But how good is your firm’s customer service, really?  Generally, you’re not the only one interacting with your clients, so do the other people at your firm who work with your clients give them the same level of attention and service that you do?

You may ask, how important is that, when I already work so hard on my relationship with my clients? Well aside from comments from general counsel like we heard at the LMA conference, when they said that surprises in their bills made them wonder if their relationship-partner was reviewing them at all, I have two non-legal stories that I think illustrate why good, and bad, customer service can really affect your relationship with clients.

A couple of weeks ago, I was returning from Social Fresh in Portland. For some reason, I’d chosen to take the red-eye flight, which meant that because I’d been there for less than 24 hours, I felt like it was 2:30am when we were supposed to board.  The incoming flight was delayed because of weather on the east coast, and when they got there, it turned out that they were having some difficulty with the de-icing light on the plane. The Jet Blue agents at the gate made an announcement, told us what the problem was and that they didn’t know how long we would be delayed. They continued to update us at regular intervals until we finally were able to board and take off (on the same plane).  I slept for a bit on the plane, and woke up when they turned the cabin lights on. That was also when they announced that the de-icing light had come back on, and because of the weather in New York, we had to land somewhere that wasn’t experiencing icing conditions – Buffalo.  Continue Reading How Important is Customer Service?

The client panels held during the LMA conferences always provide a wealth of useful information for legal marketers to bring back to their firms.  This year’s panel was no different – moderated by Michael B. Rynowecer, President and Founder of The BTI Consulting Group, the panel featured Eric Hilty, Senior Vice President and Assistant General Counsel of Apartment Investment and Management Company (AIMCO), Carmel Gill, Corporate Counsel, Legal Department of Level 3 Communications, Jeffrey K. Reeser, Vice President and Secretary of Newmont Mining Corporation, and Julie DeCecco, Associate General Counsel and Director of Litigation at Sun Microsystems, Inc.  The session was titled “What we love most about our lawyers,” and the panel started by saying that in order to stand above the competition and become a prefered provider, firms need to step up partner engagement and have a proactive knowledge of their clients’ business.  The clients listed a few of the law firms that they consider top of their lists, and one included ILN member, Holland & Hart.

So what gets a firm “on the list?”  One of the panelists counseled that lawyers shouldn’t make them jump through legal hoops, but should do as much for them as they can, so that they don’t have to do it themselves.  Another said that lawyers should identify the obstacles for their clients, think two steps ahead to the solution and articulate it.  Their impressions of firms come from their experiences with the attorneys of that firm, reinforcing the theme that it’s all about relationships.  The panelist admitted that she thought saying service was the most important thing to her might offend the audience, but as Kate Haueisen said via Twitter “we influence service too!”  The panelists suggested that firms have a dialogue with their clients about their expectations for communication, workflow, and sharing the work burden and they agreed that they are trying to isolate the firms that they have good relationships with and save some money.  Continue Reading LMA 2010 – General Session: What We Love Most About Our Lawyers – A Client Panel